Run your aesthetics clinic from one calm place
ClinicOS takes bookings and deposits online, sends reminders that patients actually see, and keeps consents, notes and invoices on one record. Built in the UK for UK clinics. From £25 a month after a 90-day free trial.
Add a card at signup. Nothing is charged during the trial, and you can cancel at any time before it ends.
- 09:00Lip fillerAmara Okafor, 45 minDeposit paid
- 10:00ConsultationBen Whitfield, new patientReminder sent
- 11:15Anti-wrinkle injectionsPriya Shah, 30 minConsent signed
- 12:30Skin boosterBooked online at 22:41New booking
Reminders for tomorrow go out at 10:00, automatically.
- 90-day free trial
- Hosted in AWS London
- WhatsApp and SMS reminders
- Stripe deposits
- GDPR tools built in
Inside ClinicOS
The four screens a clinic lives in: the day ahead, the diary, the front desk and the patient record.
Today at your clinic
MaryleboneNew appointment- Time
- 10:00, in 20 min
- Patient
- Ben Whitfield
- Service
- Consultation, 30 min
- Clinician
- Sophie Hart
- Forms
- Medical history completed
- Tomorrow
- 11 go out at 10:00
- Sent today
- 9 by email, 6 by WhatsApp
- Failed
- None
- 09:00Amara OkaforLip filler, Dr Lena MoreauIn progress
- 09:30Olivia BrennanConsultation, Tom AdeyemiChecked in
- 10:00Ben WhitfieldConsultation, Sophie HartConfirmed
- 10:45Zara MalikMicroneedling, Sophie HartConfirmed
- 11:15Priya ShahAnti-wrinkle injections, Dr Lena MoreauConfirmed
- 12:30Hannah ReidSkin booster, Tom AdeyemiUnconfirmed
- 13:00Grace LindqvistChemical peel, Sophie HartConfirmed
- 14:15Maya DunneConsultation, Sophie HartConfirmed
- 15:00Ruby CastellanoLip filler, Dr Lena MoreauConfirmed
Choose a page in the menu to switch screens. The clinic and its patients are fictional; the screens are what ClinicOS shows.
What ClinicOS does
The diary, the money, the reminders and the paperwork, in one system your whole team shares.
Online booking from real availability
Patients book from your live diary, day or night. Every booking is checked for clashes before it confirms, so nobody is ever double-booked.
Deposits and saved cards
Take a deposit through Stripe when a patient books, and let them save a card for next time. Desk payments, discounts and invoices sit against the appointment.
Reminders that land
Email reminders go out on their own. Add WhatsApp with SMS fallback for the messages that must arrive, in packs of 500 for £10.
Forms, consents and records
Build the forms and consent documents your treatments need. Patients complete them digitally and they file themselves on the record, beside notes and documents.
Locations, rooms and rotas
Run every site from one account, each with its own hours, rooms and team. A team member can hold more than one role with a single login.
Compliance without the scramble
Credential reminders well before anything expires, subject access export and erasure built in, and data held in AWS London.
Be booked wherever patients find you
Share a page, embed the widget, or both. However a patient arrives, they book real availability around the clock.
A hosted booking page
Every clinic gets a booking page at its own address, ready to share in messages and on social profiles. No website needed.
An embeddable widget
Add the booking widget to your own site with a small snippet. Patients book real availability without leaving your page.
A portal for patients
Patients see and manage their appointments in the patient portal, so fewer calls reach the front desk.
A patient-facing clinic directory is on the way. Clinics on ClinicOS will be listed in it when it opens, with the choice to opt out.
When suits you?
Simple pricing
Two plans, billed monthly. Every clinic starts with a 90-day free trial.
Starter
For single-location clinics.
£25per month
Starts with a 90-day free trial
- Online bookings and deposits
- Patient records and consent forms
- One location
- Email reminders
Clinic Pro
For multi-location clinics and growing teams.
£50per month
Starts with a 90-day free trial
- Everything in Starter
- Unlimited locations and rooms
- AI patient summaries eligible
- SMS messaging eligible
WhatsApp and SMS messages are bought separately in packs of 500 for £10, only when you need them.
How joining works
Self-serve from signup to your first booking.
Create your account
Sign up in minutes, choose your plan and start your 90-day free trial. You add a card at signup, and nothing is charged during the trial.
Set up services and availability
Add your locations, services, prices and team, and set the hours you work. A readiness checklist shows exactly what is left to do.
Go live and take bookings
Share your hosted booking page and embed the widget on your site. Patients book real availability from day one.
Frequently asked questions
Starter is £25 a month and covers online bookings and deposits, patient records and consent forms, one location, and email reminders. Clinic Pro is £50 a month and adds unlimited locations and rooms, plus eligibility for AI patient summaries and SMS messaging. Every plan begins with a 90-day free trial.
Yes. You choose a plan and add a card when you create your account, and nothing is charged during your 90-day free trial.
Yes. Cancel at any time during the trial and you pay nothing. After that, plans are billed monthly, and you can close your clinic account from inside ClinicOS whenever you choose.
No. Every clinic gets a hosted booking page at its own address, ready to share in messages and on social profiles. If you do have a website, the booking widget drops in with a small snippet and patients book without leaving your site.
Yes. You can ask for a deposit at the point of booking, taken securely through Stripe. Patients can also choose to save a card for faster payment on future visits.
Appointment reminders are sent automatically by email, and you can add WhatsApp reminders with SMS fallback for messages that need to land. WhatsApp and SMS messages come in packs of 500 for £10, with automatic top-up if you want it.
Yes. The Clinic Pro plan supports unlimited locations and rooms, run from one account, and team members can hold more than one role. The Starter plan covers a single location.
Yes. ClinicOS is UK-based and your data is hosted in AWS London (eu-west-2). GDPR tools are built in, including subject access export and the right to erasure.
Not yet. A patient-facing clinic directory is on the way, and clinics on ClinicOS will be listed in it when it opens, with the choice to opt out. Until then, patients book through your hosted booking page, the widget on your own site, or the links you share.
Ready to run your clinic on ClinicOS?
Start your 90-day free trial today. Setup is self-serve, and the ClinicOS team is here when you need us.